Administrative Assistant

Overview

The Administrative Assistant receives supervision and direction from the Director of Nursing and will comply with established policies and procedures. In the absence of the Director of Nursing, the Administrative Assistant will accept advice and instruction from the Health Services Administrator or the Executive Director.

Key Responsibilities

The Administrative Assistant will be responsible for office procedures and organization providing service for the Director of Nursing.

Specifically, the Administrative Assistant:

1. Provides prompt, efficient, courteous and quality service to all residents.
2. Performs general office duties to include: answering the telephone, typing, copying, filing, dating and distributing all incoming mail, preparation of outgoing mail, forwards all mail to former residents and daily organization of office areas.
3. Assists with scheduling.
4. Organizing, storing and distributing health supplies.
5. Performs Receptionist duties during breaks and as needed.
6. Issues and maintains purchase order accountability in accordance with policy.
7. Maintains resident and service information and distributes to various departments.
8. Ensures proper master forms are being utilized and maintained in inventory.
9. Maintains adequate inventory and submits monthly inventory report to the Business Office Manager for the Assisted Living materials.
10. Provides input to maintain accuracy of materials when re-ordering.
11. Maintains effective resident relations. This includes handling of resident complaints and resident suggestions.
12. Represents the facility at all times in a professional manner, communicating to the community, residents and residents’ families, the philosophy and mission of the facility.
13. Performs other related duties that may be assigned.

Qualifications

1. Must be able to lift 25lbs
2. CNA/RMA (preferred)
3. Knowledge of UKG (preferred)
4. CPR Certified (preferred)

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